Automation of the download and accounting process

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Client: Distribution company with more than 500 active suppliers.
Challenge: The accounting team spent more than 60 hours per month manually downloading invoices from multiple portals and uploading them to the accounting system. 

This generated:

• Common errors due to manual loading 
• Delays in conciliation 
• Unnecessary operating costs

GlobalRPA Solution developed a custom software robot that:

1. Automatically access supplier portals.
2. Download invoices in PDF/XML according to calendar or events.
3. Extract key data (NIF, amount, date, invoice number, VAT, etc.).
4. Validates and records information directly in the client's ERP.
5. Generates a daily control report for the financial area.

• ⏱️ 95% time savings in the process 
• ✅ Complete elimination of transcription errors 
• 📈 Accounting processes ready in record time 
• 💸 ROI achieved in less than 3 months

"The robot works like a member of the team, but tirelessly. Today we manage more suppliers, with less effort and more control."

— Client Financial Manager